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Guide For WG´s Members

This page provides practical guidance for participants of approved FISC Working Groups. It outlines how Working Groups operate in practice, what support is provided by FISC, and what is expected during the collaboration.

How Working Groups operate

Working Groups combine online collaboration with in-person meetings. Most groups begin with one or more online meetings, followed by in-person sessions hosted at FISC.

The first in-person meeting is particularly important – it is where the group develops a more detailed operational research plan, defines tasks, and agrees on the overall direction of the work.

Between meetings, participants continue working collaboratively through regular communication and coordination.

For practical information on getting here and your stay, click here to check the Visiting FISC page.

Roles and collaboration

Each Working Group is led by one or two leaders who:

  • define the scientific direction
  • coordinate participants and activities
  • monitor progress
  • serve as the main contact point with FISC

FISC staff provide support throughout the process, including:

  • scientific and procedural guidance
  • financial administration
  • data stewardship support
  • communication and dissemination support
  • access to facilities and IT infrastructure

Data management and collaboration tools

Working Groups are expected to follow FISC guidance on data management and collaboration.

This includes:

  • working in line with FAIR data principles
  • ensuring proper documentation and metadata
  • using FISC-approved storage and infrastructure
  • maintaining organised repositories with data, code, and outputs

Typical Working Group repositories include:

  • administrative documents (e.g. meeting notes)
  • raw and processed data
  • code and analysis scripts
  • documentation and metadata
  • outputs such as manuscripts or reports

All analytical work should be transparent, well-documented, and reproducible.

Open science and publication

Working Groups are expected to follow open science principles.

This includes:

  • publishing results as peer-reviewed outputs
  • ensuring immediate open access to publications
  • making data, metadata, and code available where appropriate

Publications should be made available under the Creative Commons Attribution licence (CC BY) or an equivalent licence. In some cases, licences such as CC BY-NC or CC BY-ND may be used for specific types of outputs (e.g. longer formats).

All outputs must acknowledge the HIVE project funding using the standard acknowledgement text.

Working Group outputs

Most Working Groups produce a combination of:

  • scientific publications
  • policy briefs
  • datasets and databases
  • analytical tools or reports

The goal is to deliver high-quality, collaborative outputs with both scientific and practical relevance.

Funding and practical arrangements

FISC provides financial and logistical support for Working Group activities.

  • Accommodation for in-person meetings is arranged by FISC
  • Travel and meals are typically paid by participants and reimbursed
  • Travel plans should be discussed in advance with FISC staff

Individual visits between meetings are encouraged where relevant and feasible.

Closing a Working Group

At the end of the Working Group:

  • data, code, and documentation are archived
  • outputs are finalised or submitted
  • a final report is provided
  • data stewardship review is completed

Project HIVE 101187384. Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the European Research Executive Agency. Neither the European Union nor the granting authority can be held responsible for them.